SUTTONS BAY-BINGHAM FIRE & RESCUE AUTHORITY
          REGULAR BOARD OF DIRECTORS MEETING MINUTES
                        SEPTEMBER 13, 2022
						As Approved
1.  Call meeting to order
      Dorothy Petroskey, President, called the regular meeting of the Suttons
      Bay-Bingham Fire & Rescue Authority to order on Tuesday, September 13,
      2022, at 5:32 p.m. at the Suttons Bay Fire Hall, Suttons Bay, MIchigan.

II.   Roll Call - Quorum Present
       Present:  Dorothy Petroskey, Tom Lhamon, Mike Hill, John Holcombe,
                         Sandra Grant                    
       Absent:   None
       Staff Present:  Jim Porter
       Guest:  Ray Marentetee, Kyle Watson

III.    Public Comment -  No public comment.

IV.    Approval of Agenda 
        Tom Lhamon/moved, Sandra Grant/supported, to approve the Agenda,
         motion carried. 

V.    Approval of Minutes -   August 9, 2022
        Tom Lhamon/moved, Sandra Grant/supported, to approve the August 9,
        2022 Minutes motion carried. 

VI.       Fire Chief's Report
•	Responses for August 2022 -  64
•	Need to schedule our first Union negotiation meeting and appoint 2 Board Members for the negotiating team. -  Negotiating team - Jim Porter,
            John Holcombe, Mike Hill.
•	Station remodel - we've lost a shower and urinal, also roof is leaking.
            Remodel - asked for revised quote from GT Construction and Hallmark
•	Purchase of new Ambulance in 2024, Manufacturer is 3 years out - Cost
            $314,306, 10% required to put down.  Need Hydrant, tanker and
            brush truck.   
•	Proof Audit

VII.  Treasurer's Report - No report.

VIII.  Approval of Accounts Payable 
         Tom Lhamon/moved, Sandra Grant/supported, to approve Accounts
         Payable for $47,342.84, motion carried.

       Transfer of funds
       Sandra Grant/moved, Tom Lhamon/supported, to transfer $4,325.78
       from 245 to General Fund to pay for CFT, motion carried.

IX.  Correspondence - None.

X.   New Business
       1.  245 Interest - Request Board approval to put all income from 245
             Accounts in 245-862 Vehicle Replacement Fund
 
      Sandra  Grant/moved, John Holcombe/supported, that interest earned
       from the 245 accounts be placed in 245-862 Vehicle Replacement Fund,
      motion carried.
      
2.   EMS Account Write-Offs (bad debt) & Collection Referrals
       Accu-Med has submitted the following accounts for write-off, parties
       involved meets Department Policy #3.11.

       Run Number                 $Amount                  Run Number      $Amount
       11421                             $497.05                    244178               $119.43
       338072                           $146.57                    377908               $130.74
       
        TOTAL                                                                                               $893.79
        
       Sandra Grant/moved, John Holcombe/supported, to write off EMS
       Account of $893.78 according to Department Policy #3.11, motion carried.

       Accu-Med has also submitted the following accounts for referral to the
       Department's selected collection agency for collection (Central Professional
       Credit Service).  Upon review it appears that all accounts qualify for referral
       to colection per Department Policy #3.11.

       Run Number        $Amount              Run Number           $Amount
       59650                    $1,040.00            114248                    $275.00
       244176                  $9,850.00            379576                   $996.50
       6124                       $    925.00            15052                     $885.00
                                                                         69534                    $166.73
        TOTAL                                                                                     $5,268.23

        Sandra Grant/moved, Mike Hill/supported, to submit the above
        accounts for referral to the Department's selected collection agency
        for collection in the amount of $5,258.23, motion carried.

3.   EMS Fee Changes
       Sandra Grant/moved, Tom hlamon/supported, to amend the EMS
       Fee Schedule as presented, motion carried.

       A.  ALS Emergency from $725.00 to $850.00
       B.  ALS II from $1,000.00 to $1,100.00
       C.  BLS Emergency from $550.00 to $700.00
       D.  Mileage from $15.00 to $17.00       
       
4.  L-4029 Form
     Sandra Grant/moved, Mike Hill/supported, to levy 3.1322 mills to be
     levied December 1, 2022, motion carried.       

XI.  Old Business
       1.  COVID Pay vs PTO
        Chief Porter reviewed the letter from the Department's Attorney -
        No COVID policies in effect at this time.

        Discussion
•	Board did provide COVID pay of $2,000 to offset anything regarding
            COVID in the past.
•	Don't want to see it going against sick pay.
•	Suggest clause in the contract to address COVID Pay
•	Employees with COVID being mandated to take time off.
•	If sick time is depleted, need way to pay employees thru banked
            set of funds.
•	Look at Workmen's Compensation for paying for COVID time off.

XII.   Authority Board of Director Member Comments
•	Thank you Tom Lhamon for serving on the Fire Board.
•	Sorry to see Tom Lhamon leave the Fire Board.
•	Tom Lhamon, welcome to come for a visit.

XIII.   Adjournment
          Mike Hill/moved, Tom Lhamon/supported, to adjourn the meeting
          at 6:10 p.m., motion carried.

Minutes by Marge Johnson, Recording Secretary
Michael Hill, Secretary